Privacy Policy

Thank you for choosing Quick Verify ("we," "us," or "our"). We are committed to protecting your privacy and the privacy of guests whose information is processed through our application. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Quick Verify mobile application and related services (collectively, the "Service").

Please read this Privacy Policy carefully. By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our Service.

1. INFORMATION WE COLLECT

1.1 Information You Provide to Us

We may collect information that you provide when you register for an account, use our Service, or communicate with us:

• Account Information: When you register, we collect your name, email address, password, and institutional affiliation.
• Authentication Information: We collect information to verify your identity and authority to use our Service in an educational context.
• Communications: If you contact us directly, we may receive additional information about you, such as your name, email address, the contents of your message, and any other information you choose to provide.

1.2 Information We Collect Through Automatic Data Collection Technologies

When you use our Service, we may automatically collect certain information, including:

• Device Information: We collect information about the device you use to access our Service, including the hardware model, operating system and version, unique device identifiers, and mobile network information.
• Usage Information: We collect information about your usage of our Service, such as the time and duration of your use, the features you use, and other actions you take within the application.
• Log Information: We collect log information when you use our Service, including your search queries, IP address, browser type, pages viewed, and the page you visited before navigating to our Service.
• Camera Access: Our app requires camera access to scan QR codes for guest verification. We do not store or transmit images captured during the scanning process beyond what is necessary to read the QR code.

1.3 Guest Information

Our Service is designed to verify guest identities through QR codes or manual code entry. When you scan a QR code or enter a registration code, we process the following guests information:

• guest ID or unique code
• Guest name
• Verification status

This information is processed to verify guest identity but is handled with the utmost care and in compliance with applicable education privacy laws.

2. HOW WE USE YOUR INFORMATION

We use the information we collect for various purposes, including to:

• Provide, maintain, and improve our Service
• Process and verify guest identities
• Create and maintain your account
• Send you technical notices, updates, security alerts, and administrative messages
• Respond to your comments, questions, and requests
• Understand how you use our Service to improve it
• Detect, investigate, and prevent fraudulent transactions and other illegal activities
• Protect the rights and property of our company and others
• Comply with legal obligations

3. DISCLOSURE OF YOUR INFORMATION

We may share information about you in the following circumstances:

• With Educational Institutions: If you are using our Service as part of an institutional subscription, we may share information with administrators at your institution for administrative and verification purposes.
• With Service Providers: We may share your information with third-party vendors, service providers, and other third parties who perform services on our behalf.
• For Legal Purposes: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent: We may share your information with your consent or at your direction.

We do not sell, rent, or otherwise share personal information with unaffiliated entities for their independent use except as expressly described in this Privacy Policy or with your prior permission.

4. DATA SECURITY

We have implemented appropriate technical and organizational measures designed to secure your personal information from accidental loss and unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on secure servers behind firewalls.

The safety and security of your information also depends on you. We urge you to be careful about keeping your password confidential. We are not responsible for circumvention of any privacy settings or security measures contained on the Service.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Service. Any transmission of personal information is at your own risk.

5. EDUCATIONAL INSTITUTION USERS AND GUEST PRIVACY

If you are using our Service on behalf of an educational institution, you represent and warrant that you have appropriate authority to act on behalf of the educational institution in using our Service. You are responsible for obtaining appropriate consents and providing appropriate disclosures to guests (or their parents/guardians, as required by applicable law) regarding the collection and use of guest information through our Service.

Our Service is designed to be compliant with applicable guest privacy laws, such as the Family Educational Rights and Privacy Act (FERPA) in the United States and similar laws in other jurisdictions. We process guest information only for the purpose of providing our Service and as directed by the educational institution. We do not use guest personal information for targeted advertising purposes, and we do not sell guest personal information.

6. DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law, or as necessary to provide you with the Service.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information, and applicable legal requirements.

In some circumstances, we may anonymize your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

7. YOUR CHOICES AND RIGHTS

Depending on your location, you may have certain rights regarding your personal information. These may include:

• The right to access personal information we hold about you
• The right to request correction of your personal information
• The right to request deletion of your personal information
• The right to request restriction of processing of your personal information
• The right to data portability
• The right to object to processing of your personal information
• The right to withdraw consent at any time, where we rely on consent to process your personal information

To exercise these rights, please contact us using the information provided in the "Contact Us" section below. Please note that these rights may be limited in some circumstances by applicable law.

8. CHILDREN'S PRIVACY

Our Service is not intended for use by children under the age of 16, and we do not knowingly collect personal information from children under 16. The Service is designed for use by educational institutions and their authorized personnel to verify guest identities. If you are a parent or guardian and believe we have collected information from your child in a manner not permitted by law, please contact us, and we will take steps to remove such information.

9. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to, and maintained on, computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we transfer the information, including personal information, to the United States or other countries for processing and storage.

By providing your personal information, you consent to any transfer and processing in accordance with this Privacy Policy. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal information will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.

10. CHANGES TO OUR PRIVACY POLICY

We may update our Privacy Policy from time to time. If we make material changes to how we treat our users' personal information, we will post the new Privacy Policy on this page and notify you through a notice on the Service, via email, or by other means.

The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for periodically visiting this Privacy Policy to check for any changes.

11. CONTACT US